Court, Municipal, and License Clerks

• Summary

• Details

Work Activities

• Examine legal documents submitted to courts for adherence to laws or court procedures.
• Perform record checks on past or current licensees, as required by investigations.
• Coordinate or maintain office tracking systems for correspondence or follow-up actions.
• Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
• Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
• Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
• Train other workers or coordinate their work, as necessary.
• Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
• Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
• Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
• Verify the authenticity of documents, such as foreign identification or immigration documents.
• Code information on license applications for entry into computers.
• Perform contract administration duties, assisting with bid openings or the awarding of contracts.
• Record and maintain all vital and fiscal records and accounts.
• Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
• Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
• Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
• Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
• Prepare meeting agendas or packets of related information.
• Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
• Issue public notification of all official activities or meetings.
• Record case dispositions, court orders, or arrangements made for payment of court fees.
• Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
• Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
• Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
• Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
• Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
• Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
• Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
• Prepare documents recording the outcomes of court proceedings.
• Instruct parties about timing of court appearances.
• Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
• Research information in the municipal archives upon request of public officials or private citizens.

Skills

• Judgment and Decision Making
  • Thinking about the pros and cons of different options and picking the best one.
• Learning Strategies
  • Using the best training or teaching strategies for learning new things.
• Instructing
  • Teaching people how to do something.
• Speaking
  • Talking to others.
• Systems Evaluation
  • Measuring how well a system is working and how to improve it.
• Reading Comprehension
  • Reading work-related information.
• Coordination
  • Changing what is done based on other people's actions.
• Management of Personnel Resources
  • Selecting and managing the best workers for a job.
• Management of Material Resources
  • Managing equipment and materials.
• Science
  • Using scientific rules and strategies to solve problems.
• Critical Thinking
  • Thinking about the pros and cons of different ways to solve a problem.
• Operations Analysis
  • Figuring out what a product or service needs to be able to do.
• Equipment Maintenance
  • Planning and doing the basic maintenance on equipment.
• Management of Financial Resources
  • Making spending decisions and keeping track of what is spent.
• Troubleshooting
  • Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
• Quality Control Analysis
  • Testing how well a product or service works.
• Active Learning
  • Figuring out how to use new ideas or things.
• Technology Design
  • Making equipment and technology useful for customers.
• Repairing
  • Repairing machines or systems using the right tools.
• Social Perceptiveness
  • Understanding people's reactions.
• Operations Monitoring
  • Watching gauges, dials, or display screens to make sure a machine is working.
• Writing
  • Writing things for co-workers or customers.
• Programming
  • Writing computer programs.
• Systems Analysis
  • Figuring out how a system should work and how changes in the future will affect it.
• Mathematics
  • Using math to solve problems.
• Operation and Control
  • Using equipment or systems.
• Time Management
  • Managing your time and the time of other people.
• Negotiation
  • Bringing people together to solve differences.
• Monitoring
  • Keeping track of how well people and/or groups are doing in order to make improvements.
• Active Listening
  • Listening to others, not interrupting, and asking good questions.
• Installation
  • Installing equipment, machines, wiring, or computer programs.
• Equipment Selection
  • Deciding what kind of tools and equipment are needed to do a job.
• Persuasion
  • Talking people into changing their minds or their behavior.
• Complex Problem Solving
  • Noticing a problem and figuring out the best way to solve it.
• Service Orientation
  • Looking for ways to help people.

Abilities

• Manual Dexterity
  • Holding or moving items with your hands.
• Category Flexibility
  • Grouping things in different ways.
• Deductive Reasoning
  • Using rules to solve problems.
• Oral Comprehension
  • Listening and understanding what people say.
• Multilimb Coordination
  • Using your arms and/or legs together while sitting, standing, or lying down.
• Stamina
  • Exercising for a long time without getting out of breath.
• Sound Localization
  • Noticing the direction that a sound came from.
• Inductive Reasoning
  • Making general rules or coming up with answers from lots of detailed information.
• Information Ordering
  • Ordering or arranging things.
• Written Expression
  • Communicating by writing.
• Dynamic Flexibility
  • Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
• Wrist-Finger Speed
  • Making fast, simple, repeated movements of your fingers, hands, and wrists.
• Static Strength
  • Lifting, pushing, pulling, or carrying.
• Gross Body Coordination
  • Moving your arms, legs, and mid-section together while your whole body is moving.
• Depth Perception
  • Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
• Memorization
  • Remembering words, numbers, pictures, or steps.
• Selective Attention
  • Paying attention to something without being distracted.
• Control Precision
  • Quickly changing the controls of a machine, car, truck or boat.
• Near Vision
  • Seeing details up close.
• Finger Dexterity
  • Putting together small parts with your fingers.
• Glare Sensitivity
  • Seeing something even if there is a glare or very bright light.
• Trunk Strength
  • Using your lower back and stomach.
• Auditory Attention
  • Paying attention to one sound while there are other distracting sounds.
• Visualization
  • Imagining how something will look after it is moved around or changed.
• Spatial Orientation
  • Knowing where things are around you.
• Arm-Hand Steadiness
  • Keeping your arm or hand steady.
• Time Sharing
  • Doing two or more things at the same time.
• Mathematical Reasoning
  • Choosing the right type of math to solve a problem.
• Response Orientation
  • Quickly deciding if you should move your hand, foot, or other body part.
• Originality
  • Creating new and original ideas.
• Dynamic Strength
  • Exercising for a long time without your muscles getting tired.
• Hearing Sensitivity
  • Telling the difference between sounds.
• Fluency of Ideas
  • Coming up with lots of ideas.
• Gross Body Equilibrium
  • Keeping your balance or staying upright.
• Number Facility
  • Adding, subtracting, multiplying, or dividing.
• Oral Expression
  • Communicating by speaking.
• Rate Control
  • Changing when and how fast you move based on how something else is moving.
• Reaction Time
  • Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
• Peripheral Vision
  • Seeing something to your side when your are looking ahead.
• Far Vision
  • Seeing details that are far away.
• Perceptual Speed
  • Quickly comparing groups of letters, numbers, pictures, or other things.
• Flexibility of Closure
  • Seeing hidden patterns.
• Speed of Closure
  • Quickly knowing what you are looking at.
• Explosive Strength
  • Jumping, sprinting, or throwing something.
• Extent Flexibility
  • Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
• Night Vision
  • Seeing at night or under low light.
• Speech Recognition
  • Recognizing spoken words.
• Written Comprehension
  • Reading and understanding what is written.
• Problem Sensitivity
  • Noticing when problems happen.
• Visual Color Discrimination
  • Noticing the difference between colors, including shades and brightness.
• Speed of Limb Movement
  • Quickly moving your arms and legs.
• Speech Clarity
  • Speaking clearly.

Knowledge

• Sociology and Anthropology
  • Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
• Transportation
  • Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
• Psychology
  • Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
• Mechanical
  • Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
• Geography
  • Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
• History and Archeology
  • Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
• Administration and Management
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Therapy and Counseling
  • Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
• Biology
  • Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
• English Language
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
• Telecommunications
  • Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
• Chemistry
  • Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
• Education and Training
  • Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• Administrative
  • Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
• Economics and Accounting
  • Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Customer and Personal Service
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Building and Construction
  • Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
• Fine Arts
  • Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
• Food Production
  • Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
• Physics
  • Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
• Mathematics
  • Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Philosophy and Theology
  • Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
• Engineering and Technology
  • Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
• Design
  • Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
• Communications and Media
  • Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
• Production and Processing
  • Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
• Medicine and Dentistry
  • Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
• Computers and Electronics
  • Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
• Law and Government
  • Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• Personnel and Human Resources
  • Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• Sales and Marketing
  • Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
• Public Safety and Security
  • Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• Foreign Language
  • Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.

Education

Education

High school diploma or equivalent

Work Experience

No work experience

Training

More than 1 year on-the-job training

Education and Training Opportunities

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Education and Training Opportunities

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Pay

Washington Annual Salary

62460/yr

Washington Hourly Wage

30.03/hr

Washington Employment Trends

Currently Employed

3,700

Yearly Projected Openings

420

Personality

Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:

• Cautiousness
• Integrity
• Attention to Detail
• Dependability
• Cooperation
• Social Orientation

Tools

• Automatic postal or mailing machine
• Binocular vision test sets
• Cash or ticket boxes
• Conversation recording units
• Desktop calculator
• Dictation machines
• Digital cameras
• Digital image printers
• Digital voice recorders
• Electronic voting or vote-counting equipment
• Inkjet printers
• Laser fax machine
• Laser printers
• Magnetic stripe readers and encoders
• Microfiche or microfilm viewers
• Notary seals
• Optical character recognition systems
• Paper shredding machines or accessories
• Personal computers
• Photocopiers
• Printer calculator
• Punch card reader
• Rubber stamping stamps
• Scanners
• Special purpose telephones
• Stenotype machines
• Touch screen monitors
• Two way radios
• Typewriters

Technology

• Calendar and scheduling software
• Data base reporting software
• Data base user interface and query software
• Document management software
• Electronic mail software
• Information retrieval or search software
• Office suite software
• Presentation software
• Project management software
• Spreadsheet software
• Video conferencing software
• Word processing software