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Human Resources Assistants, Except Payroll and Timekeeping

It's a bright outlook for

This career will grow rapidly in the next few years.

Learn more about what they do.

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Related: Compensation, Benefits, & Job Analysis Specialists Eligibility Interviewers, Government Programs Human Resources Managers Human Resources Specialists Payroll & Timekeeping Clerks

Industries: Government Health & Counseling Administration & Support Services

Summary
Details

Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
Provide assistance in administering employee benefit programs and worker's compensation plans.
Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
Prepare and set up for new employee orientations.
Examine employee files to answer inquiries and provide information for personnel actions.
Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
Prepare badges, passes, and identification cards, and perform other security-related duties.
Inform job applicants of their acceptance or rejection of employment.
Arrange for in-house and external training activities.
Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
Explain company personnel policies, benefits, and procedures to employees or job applicants.
Gather personnel records from other departments or employees.
Compile and prepare reports and documents pertaining to personnel activities.
Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
Select applicants meeting specified job requirements and refer them to hiring personnel.
Process and review employment applications to evaluate qualifications or eligibility of applicants.
Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
Interview job applicants to obtain and verify information used to screen and evaluate them.

Reading Comprehension
- Reading work-related information.
Writing
- Writing things for co-workers or customers.
Negotiation
- Bringing people together to solve differences.
Monitoring
- Keeping track of how well people and/or groups are doing in order to make improvements.
Science
- Using scientific rules and strategies to solve problems.
Programming
- Writing computer programs.
Instructing
- Teaching people how to do something.
Equipment Maintenance
- Planning and doing the basic maintenance on equipment.
Quality Control Analysis
- Testing how well a product or service works.
Critical Thinking
- Thinking about the pros and cons of different ways to solve a problem.
Management of Personnel Resources
- Selecting and managing the best workers for a job.
Operation and Control
- Using equipment or systems.
Repairing
- Repairing machines or systems using the right tools.
Speaking
- Talking to others.
Coordination
- Changing what is done based on other people's actions.
Technology Design
- Making equipment and technology useful for customers.
Service Orientation
- Looking for ways to help people.
Operations Analysis
- Figuring out what a product or service needs to be able to do.
Complex Problem Solving
- Noticing a problem and figuring out the best way to solve it.
Management of Financial Resources
- Making spending decisions and keeping track of what is spent.
Systems Analysis
- Figuring out how a system should work and how changes in the future will affect it.
Time Management
- Managing your time and the time of other people.
Systems Evaluation
- Measuring how well a system is working and how to improve it.
Management of Material Resources
- Managing equipment and materials.
Judgment and Decision Making
- Thinking about the pros and cons of different options and picking the best one.
Troubleshooting
- Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
Active Listening
- Listening to others, not interrupting, and asking good questions.
Equipment Selection
- Deciding what kind of tools and equipment are needed to do a job.
Active Learning
- Figuring out how to use new ideas or things.
Mathematics
- Using math to solve problems.
Persuasion
- Talking people into changing their minds or their behavior.
Installation
- Installing equipment, machines, wiring, or computer programs.
Operations Monitoring
- Watching gauges, dials, or display screens to make sure a machine is working.
Learning Strategies
- Using the best training or teaching strategies for learning new things.
Social Perceptiveness
- Understanding people's reactions.

Fluency of Ideas
- Coming up with lots of ideas.
Oral Comprehension
- Listening and understanding what people say.
Visualization
- Imagining how something will look after it is moved around or changed.
Manual Dexterity
- Holding or moving items with your hands.
Response Orientation
- Quickly deciding if you should move your hand, foot, or other body part.
Hearing Sensitivity
- Telling the difference between sounds.
Gross Body Coordination
- Moving your arms, legs, and mid-section together while your whole body is moving.
Speech Recognition
- Recognizing spoken words.
Trunk Strength
- Using your lower back and stomach.
Sound Localization
- Noticing the direction that a sound came from.
Dynamic Strength
- Exercising for a long time without your muscles getting tired.
Depth Perception
- Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
Originality
- Creating new and original ideas.
Number Facility
- Adding, subtracting, multiplying, or dividing.
Static Strength
- Lifting, pushing, pulling, or carrying.
Auditory Attention
- Paying attention to one sound while there are other distracting sounds.
Written Comprehension
- Reading and understanding what is written.
Problem Sensitivity
- Noticing when problems happen.
Oral Expression
- Communicating by speaking.
Inductive Reasoning
- Making general rules or coming up with answers from lots of detailed information.
Written Expression
- Communicating by writing.
Speed of Closure
- Quickly knowing what you are looking at.
Flexibility of Closure
- Seeing hidden patterns.
Perceptual Speed
- Quickly comparing groups of letters, numbers, pictures, or other things.
Selective Attention
- Paying attention to something without being distracted.
Time Sharing
- Doing two or more things at the same time.
Control Precision
- Quickly changing the controls of a machine, car, truck or boat.
Deductive Reasoning
- Using rules to solve problems.
Category Flexibility
- Grouping things in different ways.
Multilimb Coordination
- Using your arms and/or legs together while sitting, standing, or lying down.
Mathematical Reasoning
- Choosing the right type of math to solve a problem.
Rate Control
- Changing when and how fast you move based on how something else is moving.
Dynamic Flexibility
- Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
Night Vision
- Seeing at night or under low light.
Explosive Strength
- Jumping, sprinting, or throwing something.
Gross Body Equilibrium
- Keeping your balance or staying upright.
Near Vision
- Seeing details up close.
Far Vision
- Seeing details that are far away.
Peripheral Vision
- Seeing something to your side when your are looking ahead.
Speed of Limb Movement
- Quickly moving your arms and legs.
Information Ordering
- Ordering or arranging things.
Memorization
- Remembering words, numbers, pictures, or steps.
Wrist-Finger Speed
- Making fast, simple, repeated movements of your fingers, hands, and wrists.
Spatial Orientation
- Knowing where things are around you.
Arm-Hand Steadiness
- Keeping your arm or hand steady.
Finger Dexterity
- Putting together small parts with your fingers.
Reaction Time
- Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
Stamina
- Exercising for a long time without getting out of breath.
Extent Flexibility
- Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
Visual Color Discrimination
- Noticing the difference between colors, including shades and brightness.
Speech Clarity
- Speaking clearly.
Glare Sensitivity
- Seeing something even if there is a glare or very bright light.

Mathematics
- Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Sociology and Anthropology
- Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
Computers and Electronics
- Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Personnel and Human Resources
- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Law and Government
- Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Transportation
- Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
Fine Arts
- Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
Telecommunications
- Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
Administration and Management
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
History and Archeology
- Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
Sales and Marketing
- Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
Design
- Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
Psychology
- Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
Building and Construction
- Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
Economics and Accounting
- Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Biology
- Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
Communications and Media
- Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
Education and Training
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
English Language
- Knowledge of the structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
Foreign Language
- Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
Physics
- Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
Public Safety and Security
- Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Production and Processing
- Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
Medicine and Dentistry
- Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
Customer and Personal Service
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administrative
- Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Food Production
- Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
Therapy and Counseling
- Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
Mechanical
- Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
Geography
- Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
Engineering and Technology
- Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
Philosophy and Theology
- Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
Chemistry
- Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.

Education

Associate's degree

Work Experience

No work experience

Training

No on-the-job training

Education and Training Opportunities

Washington Annual Salary

54980/yr

Washington Hourly Wage

26.43/hr

Currently Employed

3,530

Yearly Projected Openings

420

Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:

Cooperation
Integrity
Attention to Detail
Dependability

Desktop calculator
Desktop computers
Laser fax machine
Mainframe computers
Paper punching or binding machines
Personal computers
Photocopiers
Scanners

Calendar and scheduling software
Computer based training software
Data base user interface and query software
Desktop publishing software
Document management software
Electronic mail software
Enterprise resource planning ERP software
Human resources software
Internet browser software
Office suite software
Optical character reader OCR or scanning software
Presentation software
Process mapping and design software
Spreadsheet software
Web page creation and editing software
Word processing software

ADDITIONAL RESOURCES

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Statewide occupation search

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Human Resources Assistants, Except Payroll and Timekeeping

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ADDITIONAL RESOURCES