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Human Resources Assistants, Except Payroll and Timekeeping

It's a bright outlook for

This career will grow rapidly in the next few years.

Learn more about what they do.

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Related: Compensation, Benefits, & Job Analysis Specialists Eligibility Interviewers, Government Programs Human Resources Managers Human Resources Specialists Payroll & Timekeeping Clerks

Industries: Government Health & Counseling Administration & Support Services

Summary
Details

Prepare badges, passes, and identification cards, and perform other security-related duties.
Arrange for in-house and external training activities.
Inform job applicants of their acceptance or rejection of employment.
Examine employee files to answer inquiries and provide information for personnel actions.
Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
Prepare and set up for new employee orientations.
Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
Provide assistance in administering employee benefit programs and worker's compensation plans.
Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
Explain company personnel policies, benefits, and procedures to employees or job applicants.
Gather personnel records from other departments or employees.
Compile and prepare reports and documents pertaining to personnel activities.
Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
Process and review employment applications to evaluate qualifications or eligibility of applicants.
Select applicants meeting specified job requirements and refer them to hiring personnel.
Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
Interview job applicants to obtain and verify information used to screen and evaluate them.
Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.

Reading Comprehension
- Reading work-related information.
Science
- Using scientific rules and strategies to solve problems.
Writing
- Writing things for co-workers or customers.
Monitoring
- Keeping track of how well people and/or groups are doing in order to make improvements.
Negotiation
- Bringing people together to solve differences.
Instructing
- Teaching people how to do something.
Programming
- Writing computer programs.
Equipment Maintenance
- Planning and doing the basic maintenance on equipment.
Quality Control Analysis
- Testing how well a product or service works.
Critical Thinking
- Thinking about the pros and cons of different ways to solve a problem.
Coordination
- Changing what is done based on other people's actions.
Technology Design
- Making equipment and technology useful for customers.
Operation and Control
- Using equipment or systems.
Repairing
- Repairing machines or systems using the right tools.
Management of Financial Resources
- Making spending decisions and keeping track of what is spent.
Speaking
- Talking to others.
Service Orientation
- Looking for ways to help people.
Complex Problem Solving
- Noticing a problem and figuring out the best way to solve it.
Operations Analysis
- Figuring out what a product or service needs to be able to do.
Time Management
- Managing your time and the time of other people.
Systems Analysis
- Figuring out how a system should work and how changes in the future will affect it.
Management of Personnel Resources
- Selecting and managing the best workers for a job.
Persuasion
- Talking people into changing their minds or their behavior.
Equipment Selection
- Deciding what kind of tools and equipment are needed to do a job.
Social Perceptiveness
- Understanding people's reactions.
Installation
- Installing equipment, machines, wiring, or computer programs.
Learning Strategies
- Using the best training or teaching strategies for learning new things.
Operations Monitoring
- Watching gauges, dials, or display screens to make sure a machine is working.
Mathematics
- Using math to solve problems.
Active Learning
- Figuring out how to use new ideas or things.
Management of Material Resources
- Managing equipment and materials.
Troubleshooting
- Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
Judgment and Decision Making
- Thinking about the pros and cons of different options and picking the best one.
Active Listening
- Listening to others, not interrupting, and asking good questions.
Systems Evaluation
- Measuring how well a system is working and how to improve it.

Originality
- Creating new and original ideas.
Response Orientation
- Quickly deciding if you should move your hand, foot, or other body part.
Depth Perception
- Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
Hearing Sensitivity
- Telling the difference between sounds.
Trunk Strength
- Using your lower back and stomach.
Speech Recognition
- Recognizing spoken words.
Static Strength
- Lifting, pushing, pulling, or carrying.
Oral Comprehension
- Listening and understanding what people say.
Fluency of Ideas
- Coming up with lots of ideas.
Manual Dexterity
- Holding or moving items with your hands.
Number Facility
- Adding, subtracting, multiplying, or dividing.
Visualization
- Imagining how something will look after it is moved around or changed.
Gross Body Coordination
- Moving your arms, legs, and mid-section together while your whole body is moving.
Dynamic Strength
- Exercising for a long time without your muscles getting tired.
Sound Localization
- Noticing the direction that a sound came from.
Auditory Attention
- Paying attention to one sound while there are other distracting sounds.
Written Comprehension
- Reading and understanding what is written.
Problem Sensitivity
- Noticing when problems happen.
Written Expression
- Communicating by writing.
Inductive Reasoning
- Making general rules or coming up with answers from lots of detailed information.
Rate Control
- Changing when and how fast you move based on how something else is moving.
Oral Expression
- Communicating by speaking.
Selective Attention
- Paying attention to something without being distracted.
Multilimb Coordination
- Using your arms and/or legs together while sitting, standing, or lying down.
Speed of Closure
- Quickly knowing what you are looking at.
Time Sharing
- Doing two or more things at the same time.
Speed of Limb Movement
- Quickly moving your arms and legs.
Dynamic Flexibility
- Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
Deductive Reasoning
- Using rules to solve problems.
Mathematical Reasoning
- Choosing the right type of math to solve a problem.
Control Precision
- Quickly changing the controls of a machine, car, truck or boat.
Category Flexibility
- Grouping things in different ways.
Perceptual Speed
- Quickly comparing groups of letters, numbers, pictures, or other things.
Flexibility of Closure
- Seeing hidden patterns.
Night Vision
- Seeing at night or under low light.
Peripheral Vision
- Seeing something to your side when your are looking ahead.
Gross Body Equilibrium
- Keeping your balance or staying upright.
Explosive Strength
- Jumping, sprinting, or throwing something.
Near Vision
- Seeing details up close.
Far Vision
- Seeing details that are far away.
Information Ordering
- Ordering or arranging things.
Reaction Time
- Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
Spatial Orientation
- Knowing where things are around you.
Finger Dexterity
- Putting together small parts with your fingers.
Wrist-Finger Speed
- Making fast, simple, repeated movements of your fingers, hands, and wrists.
Memorization
- Remembering words, numbers, pictures, or steps.
Stamina
- Exercising for a long time without getting out of breath.
Glare Sensitivity
- Seeing something even if there is a glare or very bright light.
Speech Clarity
- Speaking clearly.
Extent Flexibility
- Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
Visual Color Discrimination
- Noticing the difference between colors, including shades and brightness.
Arm-Hand Steadiness
- Keeping your arm or hand steady.

Personnel and Human Resources
- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Transportation
- Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
Fine Arts
- Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
Computers and Electronics
- Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Mathematics
- Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Sociology and Anthropology
- Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
Law and Government
- Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Telecommunications
- Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
Sales and Marketing
- Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
Administration and Management
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Design
- Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
Building and Construction
- Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
Physics
- Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
Biology
- Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
Psychology
- Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
Economics and Accounting
- Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
English Language
- Knowledge of the structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
Communications and Media
- Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
History and Archeology
- Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
Education and Training
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
Public Safety and Security
- Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Foreign Language
- Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
Philosophy and Theology
- Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
Administrative
- Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Customer and Personal Service
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Production and Processing
- Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
Food Production
- Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
Engineering and Technology
- Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
Mechanical
- Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
Chemistry
- Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
Geography
- Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
Medicine and Dentistry
- Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
Therapy and Counseling
- Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.

Education

Associate's degree

Work Experience

No work experience

Training

No on-the-job training

Education and Training Opportunities

Washington Annual Salary

54980/yr

Washington Hourly Wage

26.43/hr

Currently Employed

3,530

Yearly Projected Openings

420

Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:

Cooperation
Integrity
Attention to Detail
Dependability

Desktop calculator
Desktop computers
Laser fax machine
Mainframe computers
Paper punching or binding machines
Personal computers
Photocopiers
Scanners

Calendar and scheduling software
Computer based training software
Data base user interface and query software
Desktop publishing software
Document management software
Electronic mail software
Enterprise resource planning ERP software
Human resources software
Internet browser software
Office suite software
Optical character reader OCR or scanning software
Presentation software
Process mapping and design software
Spreadsheet software
Web page creation and editing software
Word processing software

ADDITIONAL RESOURCES

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Statewide occupation search

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Human Resources Assistants, Except Payroll and Timekeeping

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ADDITIONAL RESOURCES